The fee structure problem
Real cricket academies don't have one price. They have term fees that vary by squad, sibling discounts that stack with scholarships, prorated joins for kids who start in week four, optional camp fees, equipment add-ons, and a director who quietly waives fees for the player whose family is going through a hard time. Generic invoicing tools force you to flatten all of that into a single line item — and once you start hiding complexity in description fields, you've lost the ability to report on it.
FlikVault models the fee structure your academy actually uses. Term fees are a tier with rules. Sibling discounts are a relationship-aware modifier. Scholarships are attached to players, with start and end dates and the reason captured. Pro-rata joins calculate themselves from the session count remaining. The line items on the invoice explain what's being charged, and the underlying data is queryable.
One invoice run, no spreadsheet
At the start of each term, you don't open Excel. You open FlikVault, pick the period, and generate invoices for every active player. The system applies tiers, discounts, scholarships, and pro-rata adjustments automatically. You review the run as a list, edit anything that needs human judgement, and send. Parents receive a clean PDF and a payment link the same minute.
For ongoing fees, recurring billing handles itself. New players are added through the intake form — which slots them into a squad and creates their first invoice in one step. Mid-term changes (a player moving up a squad, a sibling joining, a scholarship being granted) flow through to the next invoice without manual recalculation.
Automatic dunning that doesn't make you the villain
Chasing late payment is the part of running an academy nobody wants to talk about. It damages relationships when done over WhatsApp at 9pm. FlikVault sends a polite, professionally worded reminder seven days before due, on the due date, three days after, and seven days after — all from a system address, not from the director personally. Most parents are paying late because they forgot, not because they won't. By the time you have to make a personal call, you've already given them three chances to fix it themselves.
Configurable steps, configurable wording, configurable cadence. Some academies want gentler. Some want firmer. Both work.
Multi-currency, multi-region
If you run academies in Australia and India — or have plans to — FlikVault handles currencies natively. Invoices are issued in the parent's currency. Reporting rolls up to academy or organisation level in a base currency you choose. Tax handling is region-appropriate (GST, VAT, etc.) and configurable per academy.
Payment integrations
Parents pay via the methods that make sense for the region: card, bank transfer, UPI/IMPS in India, BPAY in Australia, direct debit where available. Reconciliation happens automatically — payments match against invoices and settled status reflects in the parent portal in close to real-time.
Reports the director needs every Monday
Outstanding receivables. Aged debt by squad and by parent. Forecast revenue for the coming term based on enrolments. Discount and scholarship totals (so you can prove what you're subsidising and to whom). Discrepancies between expected and actual payments. The reports are pre-built — directors don't open a spreadsheet to understand the financial state of their academy. They open FlikVault.
- Outstanding by parent, by squad, by aging bucket
- Term-over-term revenue with squad-level breakdown
- Scholarship and discount footprint, with named recipients
- Refund and credit history, with reason capture
Auditable, every cent
Every invoice version, every payment received, every refund issued, every scholarship granted — timestamped, attributed, and exportable. If your accountant, your governing body, or your board asks why a fee was waived, you have the answer in one click.
Pairs with attendance and reports
Attendance-based fee adjustments (make-up credits, prorated refunds for cancelled sessions) flow from the attendance module without any manual reconciliation. Term-end reports can be tied to fee status if you choose — for example, scholarship reports being conditional on attendance thresholds. The system knows because the data lives together.